To help coaches stay informed about player availability, Heja sends reminders and notifications at several key moments. Below is a clear breakdown of when these messages are triggered.
Automatic Reminders & Notifications
Before the Activity
3 hours before the activity starts*
Morning of the activity*
One reminder is sent to players who have already RSVP’d
Another is sent to players who have not RSVP’d
Changes to the Activity
If an admin updates or cancels an activity, all members marked as attending will receive a notification — but only if the admin chooses to notify the team.
Weekly Reminders
Every Sunday, Wednesday, and Friday, players who have not yet RSVP’d will receive reminders for activities happening in the upcoming week (within the next 7 days).
Pro Notifications:
Manual Reminders
Admins with a Pro subscription can manually send reminders:
Open the activity.
Tap Remind now.
Choose to notify:
All players who haven’t responded, or
Only specific players.
RSVP Updates
Admins can switch on some or all of the following advanced reminders with Pro:
New going RSVP's
Change from Going to not Going
Notification Preferences
Team members can turn off certain reminders by going to:
You → Notifications → Activities
They can individually disable:
Morning of reminders
3 hours before reminders
Notifications for activity edits will only be sent if the member has enabled update notifications of that type.
Important
Weekly reminders (Sun, Wed, Fri) cannot be turned off individually.
They only stop if all notifications are turned off.